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SharePoint–Move Documents between libraries via UI without losing versions

Nov 11, 2012 by Christoph // Leave a Comment

SharePoint is awesome working with documents of different types in a document library. Especially the feature of versioning is pretty cool. But when it comes to moving documents as a standard User in a SharePoint environment, you will hit some limits, or you need to know the tool really good!

A customer asked me today how he can move a document from one library to another on the same SharePoint Site Collection, without losing the document versions. Downloading a document and uploading it to a different library as well as using the “sent to –> other location” functionality within a SharePoint library will lose the versions on the way:

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Unfortunately, for a “normal user” with read rights on the Site Collection there is only one way to do so:

Explorer View

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Opening both the source and the destination in Explorer View will give you the ability to move the documents with its versions.

Please be aware: Simple copying the documents within the Explorer View will not take care of the versions in any way, only moving a document will keep the original versions!

 

Content and structure

As a Site Collection Administrator, there is a second way to solve this problem. Content and structure, listed in the Site Administration menu (Site Actions –> Site Settings) shows up in the menu if the site scoped SharePoint Server Publishing Infrastructure Feature is enabled.

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Here you can copy and move documents with its versions. Please be aware, that there is a difference between copying and moving documents as well:

Original Versions (Library A):

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Result Copy (Library B):

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Result Move (Library B):

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